Use the Reservations List

Reservations is a searchable list of every booking at your school. Use the Reservations list when you need to find a booking by name, tail number, or reservation number instead of scrolling the Schedule, or to see which flights still need to be completed.

The four tabs

• Today: reservations that start, end, or run through today.
• Past: reservations that ended before today, newest first.
• Future: reservations that start after today.
• Incomplete: flight reservations that are still Reserved or Checked Out, whatever the date. Ground training, meeting rooms, and maintenance blocks aren't listed here.

Canceled reservations don't appear in the list. Find them in Reports under the Canceled tab. See Reports Page Overview.

Read a row

Each row shows the Date, Time, Aircraft, Customer, Instructor, and Status, with the activity type above the status. The statuses are:

• Reserved: booked and not flown yet.
• Requested: a Find a Time request waiting for approval.
• Checked Out: the aircraft has been dispatched.
• Completed: the flight has been completed.

When billing is on, completed flights also show a billing badge: Unbilled, Drafted, Sent, Paid, Package, Discovery, or Non-revenue.

Find a reservation

1. Open Reservations in the sidebar.
2. Pick a tab.
3. Type in Search reservations... to match a name, tail number, reservation number, route, activity type, or status.
4. Click Filter to narrow the list by Aircraft, Instructor, Customer, or Date Range. Click Clear to remove the filters.

Work with a reservation

Click a row, or its View button, to open Reservation Details. Depending on the reservation, you can:

• Click Edit Reservation to change it. On a completed flight this opens Edit Completed Flight.
• Click Cancel Reservation.
• Click Complete Flight on a reserved or checked-out flight (Complete Ground for ground training).
• Click Add Invoice on a completed flight. If more than one person can be billed, pick who from the list.
• Click Show ADS-B or Open in Flights on the map of a completed flight to see its track.

Rows marked Requested show Approve instead of View for staff who can approve requests. See Approve Find a Time Requests.

To book something new, click New Reservation. It opens the same booking form as the Schedule. See Book a Flight.

The list has no bulk actions. Change reservations one at a time.

Tips

• Check Incomplete at the end of each day. Anything left there was flown but never completed, or needs to be canceled.
• To fix the times or meters on a flight that's already completed, see Edit a Completed Flight.

Troubleshooting

• "No matching reservations." A search or filter is hiding the rows. Clear the search box and click Clear.
• A canceled flight is missing. Canceled reservations only show in Reports > Canceled.
• No billing badge on a completed reservation. Badges show for flights when billing is on. Ground training, meeting rooms, and maintenance blocks don't get one.