Invite Instructors and Office Admins

Instructors appear on the schedule and can be booked with customers. Office admins help run the front desk with admin access. You invite both from Sky Schedule, and they create their own login from the email.

Invite an instructor

1. Open Instructors in the sidebar and click Add Instructor.
2. Enter their Full name and Email.
3. Click Send Invitation.

They're added to your dashboard right away and get an email with a sign-up link. If you leave out the email, they're added without an invitation, which is useful for an instructor who won't log in yet.

You can also open Settings > Members & Invitations, click Send Invite, and choose Instructor.

Invite an office admin

1. Open Settings > Members & Invitations.
2. Click Send Invite and choose Office Admin.
3. Enter their Full name and Email (email is required for office admins), then click Send Invitation.

Share a sign-up link instead

Under Sign Up Links on the same page, copy the Instructor signup link or Office admin signup link and send it yourself. Treat these links like a key to your school. See Send a Sign-Up Link.

Approve new instructors and office admins

Instructor and office admin sign-ups always wait for your approval.

• Instructors: open Instructors. A waiting sign-up has Approve and Deny buttons on its row.
• Office admins: in Settings > Members & Invitations, under Owner and Office Admins, the person shows Awaiting approval. Click Approve.

Set what office admins can do

Office admins have admin access to the dashboard. The school owner can narrow five things for each one:

1. In Owner and Office Admins, click Permissions next to the office admin.
2. Turn each switch on or off: Issue refunds, Create invoices, Continue auto-billing, Open reservations, and Cancel or void reservations.

Changes save as you switch them. Only the owner can change these.

Set instructor rates

Open the instructor's profile from Instructors and go to Payment Rates. Enter their Default flight rate and Ground rate. These rates feed instruction lines on invoices and payroll.

Tips

• Set default instructor permissions for everyone in Settings > Permissions under Instructors. See Roles and Permissions Overview.
• To remove an office admin, click Remove next to their name. People you remove show under Removed People for 90 days.

Troubleshooting

• "Missing information." Office admins need both a name and an email.
• The switches under Permissions are grayed out. Only the school owner can change office admin permissions.
• An instructor signed up but can't log in. Their account is waiting for approval in Instructors.