General Settings

General holds the school-wide switches that don't fit anywhere else. Open Settings from the profile menu at the bottom of the sidebar and choose General. Each switch saves as soon as you flip it.

Sign-ups and onboarding

• Require account approval: new customer sign-ups wait for your approval before they can sign in. Instructor and office admin sign-ups always wait. See Approve Sign-Ups and Review Onboarding.
• Require card on file: new customers are prompted to add a card on their Invoices page until one is saved.
• Onboarding before scheduling: customers who haven't finished onboarding don't show up when staff search for a customer to book.
• Onboarding before checkout: blocks aircraft check-out until the customer finishes onboarding.
• Onboarding column: adds an onboarding status column to the Customers list.

Flights and dispatch

• Complete flight checklist: requires a post-flight checklist, set per aircraft, before a flight can be completed.
• Require checkout selfie: asks for a selfie at check-out for the activity types you pick under Configure. Discovery flights are included by default. The photo is used on postcards.
• Flight postcards: creates a keepsake PDF with the route map for each completed flight. See Send a Flight Postcard.
• Track airtime: adds a third aircraft meter, airtime, to flights, meter logs, inspections, and reports.

Checkout selfies and flight postcards need the Flight Tracking add-on. Turning one on without it shows how to add it.

Instructors

• Instructor colors: lets each instructor pick a color for their initials and schedule blocks.
• Instructor time tracking: gives instructors a Timecard in the sidebar to clock in and out and track hours. See Track Instructor Hours With Timecard.
• Instructors see their payroll: lets an instructor run and open a payroll report for themselves. They can't see anyone else's. See Run Instructor Payroll Reports.

Schedule

• Hover details: shows a small preview card when you hover a reservation on the schedule.

Money

• Customers add balance: lets customers add money to their prepaid balance themselves. When off, they still see their balance but can't add funds. See Manage Prepaid Account Balances.

Alerts

• Maintenance emails: emails the people you pick under Configure whenever a squawk or work order is opened.

Older

The Older list at the bottom has settings most schools set once:

• Instructors on schedule: shows an instructors row on the schedule so you can book instructor time, such as ground lessons.
• Show admins on schedule: the admins you pick under Configure show on the schedule and can be booked like instructors.
• Instructors invite customers: lets instructors invite and add customers from the Customers page.
• Meeting rooms under aircraft: places meeting room rows under the aircraft rows on the schedule.
• Bad weather email: emails your team when the home airport's weather is at or below the level you pick. See Choose Which Emails Your School Sends.

Admins only

Sandbox test data adds a test instructor, customer, and aircraft so new staff can practice before working with real people and aircraft.

Troubleshooting

• A switch says "This isn't set up for your school yet." Contact Sky Schedule support from Settings > Support to turn it on.
• "No activity types selected" under Require checkout selfie. Click Configure and pick at least one activity type, or the selfie isn't required anywhere.