Download the TSA Report

Flight schools that train non-US citizens, or that need to show citizenship verification for US citizens, keep records for TSA. The TSA report pulls each person's identity and citizenship documents, flights, and hours into one ZIP file you can hand to an inspector.

Before you start

The report packages documents already on file. Collect passports, birth certificates, or TSA citizenship documents first, through onboarding or by uploading them to each profile with the TSA Citizenship Verification type. Sky Schedule collects and exports these documents. It doesn't verify citizenship for you.

Steps

1. Open Reports and choose the TSA tab.
2. Click Run Report.
3. In Run TSA report, choose Students: All students or one person.
4. Choose the Period: All time, This month, a recent range, or Custom range with start and end dates.
5. Click Run Report to preview the roster.
6. Review the preview. Each person shows their Role, Joined date, Flights, Hours, Docs, and a Status:
   • Ready: flights and paperwork are both on file.
   • Flown but no paperwork, or paperwork but no flights.
   • No flights in the period.
7. Filter by status if you like, and check the people to include.
8. Click Download ZIP.

You'll see TSA report saved. The report is added to the saved reports list on the TSA tab, so you can download it again later.

What's in the ZIP

• An overview CSV and PDF covering everyone in the report.
• A folder for each person with a summary PDF, their flights, a list of their documents, and the documents themselves sorted into folders (identity, TSA, medical, certificates, and other).
• A README, plus a list of any documents that couldn't be included.

Tips

• Run the report for the period an inspector asks about, such as the last 12 months, using Custom range.
• Fix people marked as flown with no paperwork before an inspection. Open their profile and upload the missing documents.

Troubleshooting

• "Select people." Check at least one person before downloading.
• "Select a start and end date." A custom range needs both dates.
• A document is missing from the ZIP. Very large files can be skipped. The skipped list in the ZIP names them. Upload a smaller copy (under 15 MB) to the profile and run the report again.
• To remove an old report, use Delete on its row in the saved list.