Edit a Completed Flight

Staff can edit a completed flight at any time, even after its invoice went out. Correct a meter reading, the instruction hours, the route, or the date and times, and Sky Schedule updates the flight's draft invoice to match when it can.

Edit the flight

1. Open the flight. In Reservations, find it on the Past tab and click it. From Flights, open the flight and click Full Reservation.
2. In Reservation Details, click Edit Reservation. The Edit Completed Flight window opens.
3. If the flight was logged on the wrong day or time, change the Date, Start, or End.
4. To fix Hobbs Out or Tach Out, click the reading and type the right number. Correct Hobbs In and Tach In in their fields. Schools that track airtime see Airtime Out and Airtime In too.
5. Adjust Flight Instruction, Ground Instruction, Route / Legs, or Notes.
6. Click Save Changes.

The message after saving says what happened to the invoice.

What happens to the invoice

• Draft invoice: updated from the flight log, so the new hours and readings flow into it.
• Sent or paid invoice: never changed. You'll see "This flight's invoice was already sent, so it wasn't changed." If the amount is now wrong, refund or void the invoice and bill again. See Refund or Void an Invoice.
• Draft edited by hand: left alone so your changes aren't lost. Review it in Billing.
• Split bill, instructor bill, or a second invoice for the same person: the drafts aren't changed. Review them in Billing.

Add an invoice to a completed flight

1. Open the flight in Reservation Details.
2. Click Add Invoice. If more than one person on the flight can be billed, such as a customer and an instructor, pick one from the list.
3. Billing opens with a new invoice filled in from the flight's aircraft and instruction lines. Review it and send it. See Create and Send an Invoice.

Add Invoice stays available after the first invoice, because a shared or multi-day flight can need more than one.

Who can edit

Admins, office admins, and instructors can edit completed flights. Customers who complete their own flights can change them only until the invoice is sent. After that they see "Its invoice was already sent. Ask the school to make changes."

Tips

• If your school auto-drafts invoices, fix the flight first and then send the invoice. See Auto-Draft Invoices from Completed Flights.
• To correct the aircraft's current meters without editing a flight, use the aircraft's Meters section.

Troubleshooting

• "Are you sure?" next to a reading. The number is far from what Sky Schedule expected. Check for a typo before you save.
• "Flight saved, but its draft invoice couldn't be updated." Open the invoice in Billing to refresh it.
• Edit Reservation isn't there. The reservation is still a request, or it's a meeting room booking. Approve or complete it first.