CRM & enrollment
Flight School CRM: From Website Inquiry to Enrolled Student
Every flight school gets leads. Very few have a system that answers them the same day, books the discovery flight, follows up when the prospect goes quiet, and hands enrollment a complete file. Sky Schedule's CRM is built into the same platform as your schedule, so a lead becomes a student without leaving the system.
Why flight schools lose leads
Prospective students usually contact three or four schools. The one that replies first with a concrete next step, a discovery flight on a specific day, wins far more often than the one with the nicest hangar. Most schools lose leads not because of price but because the inquiry landed in a shared inbox on a Saturday and nobody owned it.
Sky Schedule turns the inquiry into a record with an owner, a stage, and a next action the moment it arrives, whether it came from your website, a phone call, an event, or a walk-in.
Website forms that book and take payment
- Embeddable inquiry and discovery-flight forms styled to match your site
- Prospects pick a real slot from your live availability and pay upfront
- Automatic confirmation emails and reservation-change notifications
- Every submission lands in the CRM with source tracking so you know which channels work
Follow-up that happens even when the desk is busy
Leads move through stages you define: new, contacted, discovery flight booked, flown, enrolled, or lost with a reason. Reminders nudge staff when a lead stalls. Notes, calls, and emails stay on the record so any team member can pick up the conversation.
Enrollment automation
When a prospect says yes, Sky Schedule sends an onboarding flow that collects identification, medical, any documents you require, waivers, and payment setup, then creates the student profile with everything attached. The front desk stops chasing paperwork, and the student's first lesson is on the schedule before they leave the building.
Reviews and referrals after the flight
Palomar Aviation uses Sky Schedule to send each student a postcard after their lesson with the route, the aircraft, a photo, and a link to leave a Google review, and doubled its review count as a result. Happy students are your best marketing channel; the CRM makes asking them automatic.
Sky Schedule crm & enrollment features
CRM & enrollment
Website forms, discovery flight booking, lead follow-up, and onboarding that turns an inquiry into an enrolled student with documents and payment on file.
Learn moreAircraft & instructor scheduling
Live aircraft, instructor, and room availability with conflict checks, reservation types, recurring bookings, and dispatch in one calendar.
Learn moreBilling & payments
Hobbs and tach based invoicing, card on file, account balances, block-time packages, and instructor payroll tracking without re-keying anything.
Learn moreMobile app for students and instructors
Students book, upload documents, and complete flights from their phone. Instructors run their day from the same app.
Learn moreFlight schools running on Sky Schedule
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Read the storyFlight school CRM: questions schools ask
Does the CRM integrate with our website?
Yes. Sky Schedule provides embeddable forms for inquiries and discovery-flight booking that post directly into the CRM and, for bookings, onto the schedule.
Can prospects pay for a discovery flight when they book?
Yes. Payment is collected at booking so no-shows drop and the flight is already paid when the student arrives.
Does enrollment collect documents and payment information?
Yes. The onboarding flow gathers required documents, waivers, and payment setup, then creates the student profile automatically.
Can we see which marketing channels produce students?
Yes. Leads carry a source, and reports show conversion from inquiry to discovery flight to enrollment by channel.
See Sky Schedule on your own fleet
Bring your hardest workflow to a live demo, or start a trial with your own aircraft today.