Check Out and Complete a Flight

Every flight has two steps on the day it flies. Check Out records the Hobbs and Tach out readings and dispatches the aircraft. Complete Flight records the readings in, the time flown, and the route, and updates the aircraft's meters.

Check out a flight

1. Open Schedule and click the reservation.
2. Click Check Out. The Review & Dispatch window opens.
3. Check the Hobbs Out and Tach Out readings. Schools that track airtime also see Airtime Out.
4. Review any document, inspection, or squawk issues listed for this flight.
5. Tick each item on the aircraft's Checkout List. Required items must be checked.
6. If your school requires a checkout selfie for this activity type, click Upload a Selfie.
7. Click Check Out.

The reservation now shows as checked out. If you checked it out by mistake, open it and click Uncheck Out.

Complete the flight

1. Open the reservation and click Complete Flight. If your school uses a complete flight checklist, finish that first.
2. Enter Hobbs In and Tach In. Flight Hours fills in from the Hobbs times, and changing one updates the other.
3. Enter Flight Instruction and Ground Instruction hours when the instructor's time is billed. Leave them blank on solo flights.
4. Add the airports under Route / Legs and any Notes.
5. Click Complete Flight.

Sky Schedule saves the flight to the customer's history, updates the aircraft's Hobbs and Tach, and drafts an invoice if your school uses auto-billing. If the school logs lessons after flights, the Log lesson window opens next. See Log a Lesson and Grade Steps.

What the hours mean

• Flight Hours: aircraft rental time. It creates the aircraft line on the invoice.
• Flight Instruction: instructor time in the air, billed at the instructor's flight rate.
• Ground Instruction: ground lesson time, billed at the instructor's ground rate.

Customers completing their own flights

Customers with Can Complete Flights can check out and complete their own flights. If your school requires payment at completion, they see Complete and pay and pay before the flight is marked complete.

Tips

• Run a Preflight Check before check-out for a quick go or no-go read. See Run an AI Preflight Check.
• Found a problem during the flight? Click Add Squawk in the Complete Flight window. See Log a Squawk.
• Turn on Highlight checked-out flights in Settings > Scheduling to see checked-out flights in green.

Troubleshooting

• "Are you sure?" next to a reading. The number is far from what Sky Schedule expected. Check for a typo before you save.
• "Mismatch" next to a reading. The meters don't line up with the next reservation on that aircraft. A later flight may have been completed first.
• Check Out stays grayed out. A required checklist item isn't ticked, or a required selfie hasn't been uploaded.
• Hobbs Out is wrong on the first flight. Set the aircraft's current Hobbs and Tach. See Edit Aircraft Details and Hourly Rates.