From First Tour to Part 141 Enrollment in Lawrenceville

Look Up Flight Academy trains pilots at Gwinnett County Airport (KLZU) in Lawrenceville, Georgia, northeast of Atlanta. With a fleet of 5 aircraft, it runs a Part 141 career program, flexible training at the student's own pace, a two-year aviation degree with a university partner, and sport pilot training. That's a lot of starting points for one Lawrenceville flight school. Since moving over from its previous software, the school uses Sky Schedule to follow up with everyone who walks through them, then book, train, and bill the ones who enroll.

Several ways to start at Briscoe Field

The flagship is the Career Pilot Program, a Part 141 track the school says can take a student from zero time to commercial pilot in as little as 9 months, with up to 5 FAA certificates along the way: Private, Instrument, Commercial, CFI, and CFII. Students who want a slower pace can train on a flexible plan instead. The aviation degree pairs Look Up's Part 141 flight and ground training with college coursework from Beulah Heights University for an Associate of Arts in Aviation. There's also a sport pilot license, a ground school, and financing through outside partners.

The fleet is built for modern training. Look Up flies Viper SD4 light-sport trainers with glass cockpits and ballistic parachutes, a Tecnam P2006T light twin, and a Virtual Fly simulator that the school lists as an Advanced Aviation Training Device.

Every path starts with a conversation

Whatever the program, the first steps look the same: schedule a tour, take a demo flight, then enroll. But the conversation in between is different for each person. A career-track student wants to talk timelines and airline pathways. A degree student has questions about the university side. Someone after a sport pilot license wants to know about weekends. When those conversations live in a shared inbox and a few sticky notes, follow-ups slip, and a prospect who just took a demo flight can go days without hearing back.

How Look Up runs it now

A pipeline for tours and demo flights

Prospective students land in Sky Schedule's CRM as leads. Staff email them from the school's own Gmail or Outlook, and each reply is saved with the lead. A kanban pipeline shows who has toured, who has flown, and who is ready to enroll, with tasks and follow-up dates so nothing waits on memory. Embeddable forms can capture inquiries straight from the website. When a lead decides to enroll, one click turns them into a student.

Moving over without starting over

Look Up came to Sky Schedule from another system. Where the previous software supports it, Sky Schedule can import training history, so students partway through a program keep their place instead of being re-entered lesson by lesson.

Part 141 records that match the syllabus

The Career Pilot Program and the school's other courses are built in Sky Schedule lesson by lesson, by hand or from a PDF syllabus, and marked Part 141 or Part 61. Instructors grade each lesson from the reservation it was flown on and students countersign it, so a career-track student can see how far into the program they are at any point.

Billing for long programs

Career programs are large purchases. Packages and enrollments track usage as the student flies, cards stay on file, and invoices can be drafted from completed flights. The training record and the bill come from the same flight.

Time back for the staff

The work that used to happen between systems (copying a lead into a student record, matching a flight to an invoice, checking where a student stands) now happens once. The team spends that time on tours and students instead. For a school with this many ways in, the best thing the software can do is make sure every person who asks gets an answer, and every student who starts has one record from the first tour onward.